Guide for International Travelers to SCMS 2025

Reserve Your Hotel

Book your hotel using the official reservation links provided on the Hotel Information page. These are the only authorized methods for securing your conference accommodations.

Avoid unauthorized hotel solicitors or fraudulent websites to protect your personal and credit card information.

If you encounter problems with hotel reservations, contact SCMS at hotel@scmsconference.com for assistance.

Register for SCMS 2025

Registration for the annual meeting is now open.

Prepare for Visa Requirements

Request a personalized invitation letter to assist in securing your visa. Visit this page for detailed guidance on visa preparation.

Types of Visas

Visa Waiver Program (VWP): Citizens of over 30 participating countries can travel to the U.S. without a visa for stays of 90 days or less. Find out if you qualify.

Visitor Visa Categories:

• B-1: Business travel—this visa is specifically designed for individuals attending business-related events, such as conferences, seminars, or meetings. It allows temporary entry for professional purposes, fostering international collaboration.
• B-2: Tourism and pleasure
• B-1/B-2: Combination of business and tourism

Citizens of Canada and Bermuda generally do not require a visa for temporary travel.

Check the latest requirements here.

Customs Information

Review the U.S. Customs and Border Protection (CBP) regulations regarding items you can bring into the U.S.

Some might be able to enroll in CBP's Trusted Traveler Programs (e.g., Global Entry, NEXUS, SENTRI) for expedited entry.

Chicago Consulates

Chicago hosts over 80 Consulates/Consuls General offices. Find your foreign consulate here.

Review International Travel Guidance

COVID-19 Guidelines for International Travelers

• All non-U.S. citizens and non-U.S. immigrants must show proof of full COVID-19 vaccination (limited exceptions apply).
• Masks are recommended in public transportation and transportation hubs.
• Chicago's international airports provide comprehensive in-airport COVID-19 testing programs. Learn more.

Currency Exchange Options

Currency exchanges are available at:

O'Hare International Airport:

• Terminal 1: Gates B9 and C18
• Terminal 2: Main
• Terminal 3: Gate K11
• Terminal 5 (International): Upper and Lower Levels

Midway International Airport: Concourse A

Currency Exchange International: The Shops at North Bridge, 520 N. Michigan Ave.

FAQs and Additional Resources

Visit the 2025 Conference FAQ page for commonly asked questions.

Questions? Contact SCMS for further assistance.

Additional Documentation for Certain Travelers

Proof of Vaccination

Non-U.S. citizens and non-immigrants must show proof of being fully vaccinated against COVID-19 (limited exceptions apply).

Travel Itinerary

Include your flight details, hotel reservation, and conference registration to present at customs if requested.

Invitation Letter

SCMS provides a personalized invitation letter to help support your visa application. Request one.

Customs and Border Protection (CBP) Requirements

Fill out the form the Custom Declaration Form provided during your flight, declaring any goods or currency brought into the U.S.

Familiarize yourself with the CBP regulations regarding permitted and restricted items.

Tips for a Smooth Entry

Double-check the expiration dates on all documents.

Ensure you have physical or digital copies of important paperwork, including your passport and visa.

Be prepared to answer questions about the purpose of your visit (e.g., attending the SCMS conference).

For further guidance, visit the U.S. Department of State's Travel Page or contact your nearest U.S. consulate or embassy.