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SCMS Green Initiatives

SCMS incorporates environmental considerations throughout all stages of meeting planning in order to minimize the negative impact on the environment. SCMS is committed to using as many environmentally responsible practices as possible and feasible for the Annual Conference. The below measures are in place and SCMS is committed to carrying out these practices and encouraging all participants and attendees of the conference to do the same.

Reducing Our Environmental Impact

SCMS works to:

  • Select hotels and suppliers with green policies and practices

  • Choose a venue with an in-house recycling program. Encourage recycling during the conference.

  • Host our multi-session conference at a central location to limit transportation needs

  • Minimize paper—online event registration with electronic follow-up. We also maximize opportunities to use electronic communication over paper as often as possible during the year (almost exclusively now)

  • Utilize double-sided printing for collateral and meeting related materials if printing of official SCMS documents are necessary

  • Select buffet style menus

  • Encourage the practice of our members using projected presentations—greatly reducing the total amount of printed collateral at our conferences. We choose to provide more AV equipment than many other non-profit associations to encourage this and feel that our attendees benefit greatly from it.

  • Print the conference program on Forest Stewardship Council certified, recycled, double-sided paper, printed with vegetable oil-based inks. Attendees are encouraged to only take one copy and dispose of it in one of the conference recycle bins at the end of the conference.

  • Utilize digital signage as well as print materials

  • Have 100% on-line exhibitor kits as well as end-of-show take-back/recycling program

  • Schedule conservative lighting use during non-event hours will be established in the Exhibit Area as well as rooms not being utilized after sessions end for the day

  • Have a mobile app and mobile website available, giving attendees the option to go paper-light.

  • …and more

Travel:

  1. Flight offsets

    • You might consider purchasing carbon offsets to compensate for the emissions produced during your travel to SCMS annual meetings. Non-profit organizations, like Carbonfund.org, give you an opportunity to give back to the environment through reforestation efforts, energy efficiency education, and sustainability projects.

  2. Local transportation options/walking maps

    • The SCMS conference website includes information about local transportation and links to city-based transportation options. You can easily google downloadable maps of the area as well.

  3. Airport carpooling

    • The SCMS website and host committee guide provides a list of local shuttle services and links to public transportation to/from the airport.

    • Use the SCMS ground transportation forum page to post information about sharing shuttles and other transportation to the airport. You can find it here.

Once you have arrived at the conference, consider these greening options:

  1. Attendees are provided or encouraged to bring reusable water bottles.

  2. Linen services

  3. Cleaning Products

  4. Contribute to the 2020 SCMS Soap Drive—if you use hotel amenities, donate what you don’t use (soap, bottles, etc.) to charitable organizations or recycle them. As an organization, we are collecting unused/unopened hotel soaps, shampoos, conditioners, and other toiletry items that families and homeless in need might find useful. Take your donations to the Registration Area) and look for the soap drive bin.

  5. Recycling

  6. Utilize paperless check-in, checkout, and billing procedures to minimize use of paper.

  7. Reduce your electricity and water use in rooms

  8. Recycle your name badge and conference programs--Look for the bins in the Registration area to turn in your name badge and/or conference program for recycling.

Communication and publications:

  1. Bring fewer brochures/flyers

    • Use word of mouth and social media to tell your friend/caucus/SIG members about activities, instead of bringing paper announcements

Sustainability in the Host City

Denver and Sustainability

To demonstrate their commitment to sustainable practices, VISIT DENVER, the Denver Convention and Visitors Bureau has achieved the following certifications:

  • The first convention and visitor’s bureau to achieve the ASTM/APEX Level Two certification for a sustainable meeting destination. The criteria within the certification includes a prioritization to sustainable procurement, assisting planners with options for donations and volunteer opportunities, and working with our members to assist in their sustainability journey. 

  • In 2019, VISIT DENVER was proud to have been certified to the Colorado Environmental Leadership Program at the Gold Level. This program focuses on the tracking of our metrics and implementing a sustainability plan for our organization.

  • Review our Environmental Policy to learn more about our commitments and how we can work with you as a resource to achieve your green meeting goals.      

Sustainability at the Conference Hotel

We are committed to doing the right thing for the environment, our guests, and for the communities in which we operate. Sustainability is one of the key investments we have made. We have created an integrated, holistic approach that carries through our hotel development, our operating principles, and our community partnerships.

Food and Beverage:

Sustainable Menu Offerings and elimination of the items noted as a Threatened Species.

E-menu ordering system reduce paper waste.

Lineless buffet tables and bars to reduce laundry and water contamination.

Free flow wines on tap to reduce use of bottles in our venues.

Composting of all food waste from banquet events, kitchen preparations and associate cafeteria; with an average of 546,000 pounds of food composted each year.

Waste Minimization:

Recycling of all fluorescent light bulbs, batteries, wiring, telephones, and electronic equipment Recycling of fryer and cooking oil.

Elimination of styrofoam from entire hotel and introduction to compostable containers.

Installation of trash monitoring system on the hotels compactors has resulted in reducing pulls by 50%. The toilet paper is EPA compliant with a minimum of 20% recycled content.

Executive Meeting Specialist and Banquet Captain teams use of I-pads for daily needs as opposed to copying all banquet event orders daily for reference.

Energy Conservation:

Light bulbs have been switched out with CFL bulbs and LED fixtures.

Through renovation in 2009, we reduced energy consumed by 1,194,815 kwh, diverting 679 tons of CO2 from the atmosphere.

The Sheraton Denver Downtown received Xcel Energy 2011 Energy Management System Achievement Award for kwh reduction.      

Contact Us

Society for Cinema and Media Studies
640 Parrington Oval
Wallace Old Science Hall, Room 300
Norman, OK 73019
(405) 325-8075 scms-office@ou.edu

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