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SCMS Green Initiatives

SCMS incorporates environmental considerations throughout all stages of meeting planning in order to minimize the negative impact on the environment. SCMS is committed to using as many environmentally responsible practices as possible and feasible for the Annual Conference. The below measures are in place and SCMS is committed to carrying out these practices and encouraging all participants and attendees of the conference to do the same.

Reducing Our Environmental Impact

SCMS works to:

  • Select hotels and suppliers with green policies and practices
  • Choose a venue with an in-house recycling program. Encourage recycling during the conference.
  • Host our multi-session conference at a central location to limit transportation needs
  • Minimize paper—online event registration with electronic follow-up. We also maximize opportunities to use electronic communication over paper as often as possible during the year (almost exclusively now)
  • Utilize double-sided printing for collateral and meeting related materials if printing of official SCMS documents are necessary
  • Select buffet style menus
  • Encourage the practice of our members using projected presentations—greatly reducing the total amount of printed collateral at our conferences. We choose to provide more AV equipment than many other non-profit associations to encourage this and feel that our attendees benefit greatly from it.
  • Print the conference program on Forest Stewardship Council certified, recycled, double-sided paper, printed with vegetable oil-based inks. Attendees are encouraged to only take one copy and dispose of it in one of the conference recycle bins at the end of the conference.
  • Utilize digital signage as well as print materials
  • Have 100% on-line exhibitor kits as well as end-of-show take-back/recycling program
  • Schedule conservative lighting use during non-event hours will be established in the Exhibit Area as well as rooms not being utilized after sessions end for the day
  • Have a mobile app and mobile website available, giving attendees the option to go paper-light.
  • …and more


  1. Flight offsets
    • You might consider purchasing carbon offsets to compensate for the emissions produced during your travel to SCMS annual meetings. Non-profit organizations, like, give you an opportunity to give back to the environment through reforestation efforts, energy efficiency education, and sustainability projects.
    • Seattle specific—Carbon Offsetting with Forterra
      Forterra has an Evergreen Carbon Capture (ECC) program to help attendees offset their carbon emission traveling to the conference. Evergreen Carbon Capture (ECC) is a program for those that want to take accountability for their carbon footprint and invest in healthy, resilient forested parks and natural areas for future generations. It began as a partnership with Pearl Jam, who wanted to take responsibility for their carbon emissions produced from their world tour by planting trees in their local community. Since then, the program has grown to include dozens of companies and individuals. Trees are planted as part of Forterra’s comprehensive habitat restoration efforts. ECC plants native evergreen trees on Forterra-stewarded lands and actively managed public and private lands thanks to the help of our Field Partners.
  2. Local transportation options/walking maps
    • The SCMS conference website includes information about local transportation and links to city-based transportation options. You can easily google downloadable maps of the area as well.
  3. Airport carpooling
    • The SCMS website and host committee guide provides a list of local shuttle services and links to public transportation to/from the airport.
    • Use the SCMS ground transportation forum page to post information about sharing shuttles and other transportation to the airport. You can find it here.

Once you have arrived at the conference, consider these greening options:

  1. Attendees are provided or encouraged to bring reusable water bottles.
  2. Linen services
  3. Cleaning Products
  4. Contribute to the 2019 SCMS Soap Drive—if you use hotel amenities, donate what you don’t use (soap, bottles, etc.) to charitable organizations or recycle them. As an organization, we are collecting unused/unopened hotel soaps, shampoos, conditioners, and other toiletry items that families and homeless in need might find useful. Take your donations to the Registration Area) and look for the soap drive bin.
  5. Recycling
  6. Utilize paperless check-in, checkout, and billing procedures to minimize use of paper.
  7. Reduce your electricity and water use in rooms
  8. Recycle your name badge and conference programs--Look for the bins in the Registration area to turn in your name badge and/or conference program for recycling.

Communication and publications:

  1. Bring fewer brochures/flyers
    • Use word of mouth and social media to tell your friend/caucus/SIG members about activities, instead of bringing paper announcements

Sustainability at the Headquarters Hotel
Conserving water, energy and other resources is rewarding for you and great for the environment. Enjoy a $5 voucher at participating food and beverage venues or 500 Starpoints® awarded at check-out for each night you decline housekeeping (except day of departure) with Sheraton's Make A Green Choice Program (which started at the Sheraton Seattle!). The Sheraton has also been awarded the Silver Green Seal Standard Hotel Award and participates in the local recycling and composting program.

Through collaboration with our hotel associates, owners, franchisees, suppliers, business partners, and guests, we will actively work to reduce the environmental and negative social impact of our business activities related to food and beverage sourcing, production, consumption and disposal and to continually improve and innovate on practices aimed at:

  • increasing procurement of food and beverage grown and produced locally within the communities where our properties are located
  • encouraging buying from farmers who practice certified organic and sustainable farming
  • minimizing the procurement of over harvested or endangered species of both plants and animals
  • supporting Fair Trade practices and the procurement of commodities obtained through global Fair Trade processes and certifications
  • working toward increased transparency and reporting around our procurement practices and disclosing key indicators related to the environmental, community and health impact of our procurement practices

We know that our food and beverage strategy is multifaceted and are committed to being a leader with regard to sustainable seafood and water, acknowledging that our strategy and its implementation not only affect our associates and guests, but also the communities in which these items are sourced/produced, consumed and disposed of. With regard to sustainable seafood, Starwood’s efforts in this area continue to advance with the development of a sustainable seafood position statement.


Contact Us

Society for Cinema and Media Studies
640 Parrington Oval
Wallace Old Science Hall, Room 300
Norman, OK 73019
(405) 325-8075